We take student data security seriously. Smart School Tracking is fully GDPR compliant, hosted securely in the UK, and supported by pre-completed DPIA templates to simplify Local Authority approvals.
How we keep school and pupil progress records completely secure.
Data is hosted in the UK, with encryption in transit and at rest. We can provide supporting data protection documentation, including DPIA and DPA information, to help schools and local authorities complete their approval process.
All student records are encrypted in transit and at rest, using secure encryption protocols to protect data.
The school or local authority remains the sole Data Controller of all student records. Smart School Tracking acts strictly as a Data Processor.
Granular role-based user management (Administrators, Department Heads, Guidance Staff, Teachers) ensures staff only view data required for their role.
Before deploying software, local authorities require a Data Protection Impact Assessment (DPIA). We make this process painless:
Only authorised staff members registered by the school admin have access. Users must log in via secure credentials. Smart School support engineers only access databases under strict authorisation during maintenance cycles.
No. All data, databases, systems, and backups are hosted in AWS secure London regions. We do not store or process student records outside the UK.
Upon contract termination, all uploaded student lists, grades, comments, and reports are permanently deleted from our servers and backup cycles.
Get in touch with our team. We can provide standard DPIA reports and help your school or local authority complete their compliance audits.